The application allows organizations to manage the lifecycle of their internal events and provides a single source of information on what events are being planned and scheduled.
From registering a simple event for organizational awareness; scheduling new training programs to support a new system rollout; to planning, budgeting, and managing more complex events like conferences and seminars.
Manage events safely through COVID by ensuring that events have a health and safety plan, and attendees respond to a health survey just prior to attending any face-to-face events.
The system automates a number of activities associated with organizing an event: attendee waitlists, email reminders, auto task assignments, post-event surveying, creating on-line meetings and more. An event portal is provided for searching, registration, and approval, with catalog requests for external event attendance also supported.
Through the Event Hub function, Event Attendees, Management, Resources, Suppliers and Sponsors, can be easily identified and communicated with through a single action.
Manage events and shared assets across different time zones and regions.
- The management of an event, including support for budgeting, resourcing, venues, sponsors, suppliers, agendas, permits, event options and pricing
- The automation of event communication to event attendees, including registration, reminders, health surveys, event detail changes and feedback
- Task management to allow event coordinators to manage event tasks and to respond to questions and replies from users
- Resource lead role to allow resource leads to manage sessions that they are responsible for
- A Communication Hub allowing Event Coordinators to easily communicate with attendees, potential candidates, sponsors, resources and team members
- Automated enrolment management through waitlists and registration cutoffs
- An end user portal providing users with event searching, ask a question, event registration and cancellation functionality
- The ability for event coordinators to "feature" events on the portal home page
- Linking of related events for ease of searching
- The ability to limit registration to an event to particular users or user attributes (for example - an executive only event)
- The ability to apply automated approval requirements against an event for user registration approval
- Allows all staff to register events and identify risks associated with the event
- Provision of an action checklist based on defined risk questions following registration of the event
- Management and booking of shared assets like projectors and display units
- An overview function that allows management to be aware of all upcoming events and the event's risk profile
- Configured to support integration with external event ticketing systems (for example Eventbrite)
- Separate searching for events with recordings
- Support for time zones and regions
- Integration with MS Teams and Zoom for the creation of on-line meetings
Minor defect fixes with email format and budget currency.
Standalone scoped application.
ServiceNow Service Portal.
If using the MS Teams or Zoom integration then an IntegrationHub license for MS Teams Graph spoke or Zoom spoke is required.